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Reception Desk Administrator

Arla Global Shared Services Sp. z o.o., pomorskie / Gdańsk, 2020-02-14

Reception Desk Administrator
LOCATION:
Gdańsk

Are you an ambitious, proactive and self-driven individual who would like to gain valuable, professional experience? If yes, this is a great opportunity to grow your career in Arla! Join us as the Reception Desk Administrator and become a vital part of our company. If you are demonstrating strong customer orientation and willingness to gain your experience in the area of administration, you are the one we are looking for!

 

Welcome to Global Shared Services in Gdansk

Arla is a global farmer-owned organisation that is behind many well-known and loved brands, including Arla Apetina®, Castello®, Lurpak® and many, many more.

 

As a Reception Desk Administrator, you become a part of our Global Shared Services in Gdansk. Here, you won’t find factory machines or farmers. Instead, you will join over 400 colleagues dedicated to supporting all of Arla with IT, HR, financial and procurement operations. Joining us, you will take part in our mission to make a real difference for colleagues near and far.

 

With over 10 years of existence in Gdansk, we offer you a lot of knowledge and the opportunity to partake in challenging and exciting innovation projects. As a part of the Arla organisation, you will also enjoy a Scandinavian, collaborative work culture. We are all on first name terms with each other, and we truly appreciate diversity and individuality.

 

About the job

Facility Team is a part of HR Operations Department (Talent Acquisition and Payroll team). You will join 3-persons team that works closely with all employees and global departments providing professional customer service (e.g. Accounting, IT). For many of us this role is perceived as a ‘heart’ of our GSS Centre.

 

Specifically, you will:
  • Take all incoming phone calls
  • Coordinate correspondence (sending out, registering and distributing received mail, ordering and sending courier)
  • Be responsible for office supply (replenishment, ordering, informing about the delivery)
  • Take care of reception equipment (Arla’s advertisements, leaflets)
  • Ensure visitors are being invited into Arla Global Shared Service facilities (i.e. making beverages)
  • Handle minor facility issues (e.g. service of coffee machine)
  • Handle out access pass to the visitors, preparing time evidence
  • Be responsible for information boards – update information with close cooperation with HR (winners in competitions, new joiners etc.)
  • Back up team colleagues if necessary
  • Do miscellaneous administrative tasks

Who are you?

To be successful in that role, we are looking for a person that possess:
  • Fluency in English – written and verbal
  • Very good command of MS Office (Excel, Word, PowerPoint and Outlook)
  • Can-do, proactive and problem-solving attitude
  • Strong organizational skills with the ability to multi-task
  • High communication and interpersonal skills
  • Strong customer service orientation

Are you an ambitious, proactive and self-driven individual who would like to gain valuable, professional experience? If yes, this is a great opportunity to grow your career in Arla! Join us as the Reception Desk Administrator and become a vital part of our company. If you are demonstrating strong customer orientation and willingness to gain your experience in the area of administration, you are the one we are looking for!

 

Welcome to Global Shared Services in Gdansk

Arla is a global farmer-owned organisation that is behind many well-known and loved brands, including Arla Apetina®, Castello®, Lurpak® and many, many more.

 

As a Reception Desk Administrator, you become a part of our Global Shared Services in Gdansk. Here, you won’t find factory machines or farmers. Instead, you will join over 400 colleagues dedicated to supporting all of Arla with IT, HR, financial and procurement operations. Joining us, you will take part in our mission to make a real difference for colleagues near and far.

 

With over 10 years of existence in Gdansk, we offer you a lot of knowledge and the opportunity to partake in challenging and exciting innovation projects. As a part of the Arla organisation, you will also enjoy a Scandinavian, collaborative work culture. We are all on first name terms with each other, and we truly appreciate diversity and individuality.

 

About the job

Facility Team is a part of HR Operations Department (Talent Acquisition and Payroll team). You will join 3-persons team that works closely with all employees and global departments providing professional customer service (e.g. Accounting, IT). For many of us this role is perceived as a ‘heart’ of our GSS Centre.

 

Specifically, you will:
  • Take all incoming phone calls
  • Coordinate correspondence (sending out, registering and distributing received mail, ordering and sending courier)
  • Be responsible for office supply (replenishment, ordering, informing about the delivery)
  • Take care of reception equipment (Arla’s advertisements, leaflets)
  • Ensure visitors are being invited into Arla Global Shared Service facilities (i.e. making beverages)
  • Handle minor facility issues (e.g. service of coffee machine)
  • Handle out access pass to the visitors, preparing time evidence
  • Be responsible for information boards – update information with close cooperation with HR (winners in competitions, new joiners etc.)
  • Back up team colleagues if necessary
  • Do miscellaneous administrative tasks

Who are you?

To be successful in that role, we are looking for a person that possess:
  • Fluency in English – written and verbal
  • Very good command of MS Office (Excel, Word, PowerPoint and Outlook)
  • Can-do, proactive and problem-solving attitude
  • Strong organizational skills with the ability to multi-task
  • High communication and interpersonal skills
  • Strong customer service orientation
What do we offer?
  • Employment contract
  • Work in an international environment
  • Professional induction to a new position
  • Development possibilities through tasks from various areas
  • Relocation package
  • Friendly atmosphere & comfortable work place (Neptun office in Gdańsk Wrzeszcz)
  • Medical care & life insurance
  • Additional benefits like gym card, vouchers, travel points or cinema tickets etc.
  • Chill out rooms with Xbox and the best coffee in the building
Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w przesłanych przeze mnie dokumentach przez Arla Global Shared Services spółkę z ograniczoną odpowiedzialnością, z siedzibą w Gdańsku (80-244) przy Al. Grunwaldzkiej 103A, w celach niezbędnych do realizacji procesu rekrutacji, przeprowadzonego przez Arla Global Shared Services Sp. z o.o.

Klauzula informacyjna

Zgodnie z art.13 RODO, informuje się, iż Administratorem państwa danych osobowych, przetwarzanych w związku z prowadzonym procesem rekrutacji jest Arla Global Shared Services Sp. z o.o. z siedzibą w Gdańsku (80-244) przy Al. Grunwaldzkiej 103A. Dane kontaktowe do Administratora w sprawie ochrony danych osobowych: onehr@arlafoods.com. Dane osobowe przetwarzane są w celu realizacji projektu rekrutacji. Podstawą prawną przetwarzania danych osobowych jest przepis prawa (art. 22(1) k.p.) oraz zgoda (Art. 6 ust. 1 a RODO). Dane osobowe mogą być przekazywane (ujawniane) organom publicznym wyłącznie na mocy obowiązujących przepisów prawa. Dane osobowe mogą być ujawniane procesorom, czyli podmiotom przetwarzającym dane na zlecenie Administratora danych w toku procesu rekrutacji ze względu na wykorzystywane metody i narzędzia. Dane przechowywane będą w przypadku osób, z którymi zostanie zawarta umowa o pracę przez czas trwania umowy, a następnie w oparciu o obowiązujące przepisy prawa, natomiast dane osób, z którymi nie zostanie zawarta umowa o pracę przez okres 1 roku kalendarzowego, następnie dane zostaną zanonimizowane. Informuje się o następujących przysługujących prawach:
  1. prawo wycofania zgody na przetwarzanie danych,
  2. prawo dostępu do danych osobowych,
  3. prawo żądania sprostowania danych osobowych,
  4. prawo żądania usunięcia danych osobowych,
  5. prawo żądania ograniczenia przetwarzania danych osobowych,
  6. prawo do przenoszenia danych osobowych danych przetwarzanych na podstawie umowy lub na podstawie zgody (Kontakt do administratora: dataprivacy@arlafoods.com).
  7. prawo wycofania zgody co jednak nie ma wpływu na zgodność z prawem przetwarzania, przed jej wycofaniem,
  8. prawo wniesienia skargi do organu nadzorczego. Organem nadzorczym jest Prezes Urzędu Ochrony Danych osobowych z siedzibą w Warszawie (00-193) przy ul. Stawki 2.
Podanie danych jest dobrowolne, jednak niezbędne do realizacji celów, do jakich będą zebrane. Informuje się, iż w procesie realizacji postanowień umowy nie występuje i nie są podejmowane decyzje w oparciu o zautomatyzowane profilowanie. Administrator danych nie przewiduje zmiany celu przetwarzania danych osobowych.
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